Responsibilities:
? Payroll Administration: Manage payroll processes, including new state enrollments as needed; preferred knowledge in ADP payroll systems.
? Quarterly Payroll State Reporting: Ensure compliance and accurate reporting of 20 States, either filed by ADP or RDW.
? 401(k) Administration: Handle preliminary and final 5500 audits; bimonthly payroll contributions.
? Committee Member: serve as a member of the 401(k), Finance, and Healthcare Renewal committees.
? Budget Management: Create and maintain annual operating budgets, collect client projections, and monitor cash management and forecasting, including weekly vendor payment approvals.
? Regulatory Compliance: File annual reports across 16 states and handle monthly sales tax filings in 5 states.
? Insurance Oversight: Act as the point of contact and manage renewals for business insurances, including Workers’ Compensation year-end audits.
? Accounting & Financial Closures: Manage month-end and year-end closings, including journal entries (Accrual to Cash calculations for tax).
? External Liaison: Coordinate with external CPA for annual tax returns and financial statements, as well as year-end tax optimization.
? Financial Responsibilities: Maintain banking relationships, oversee wire initiations, and calculate fixed assets, depreciation schedules, and disposals.
? Property Tax Filing: File property tax for Providence operations.
? Contract Management: Collect and verify contracts on behalf of the organization.
? Shareholder Agreements: Research, implement, and maintain shareholder agreements; calculate and maintain corporate share valuations, redemptions, and associated payments.
? Reporting: Update finance committee spreadsheets and organizational reporting weekly and ad hoc as needed.
? Leadership: Lead and mentor a team of three, conduct annual reviews, and ensure adherence to GAAP compliance.
Qualifications:
? Bachelor’s degree in Accounting, Finance, or a related field; CPA designation preferred.
? Proven experience as a Controller or in a similar financial leadership role. Agency experience preferred.
? Strong knowledge of GAAP compliance.
? Proficient in digital and hybrid working environments, with proficiency in both MS 365 and Google Suite.
? Experience with ADP and Advantage Software a plus.
? Exceptional communication and analytical skills.
? Ability to support the CEO, CFO, partnership, and management teams with financial insights and recommendations.