Finance/Accounting Jobs

AP Accounting Specialist

ACCOUNTS PAYABLE
  • Job ID: 19829
  • Direct Hire
  • NC
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Key Responsibilities:

  1. Invoice Processing:

  2. Review and verify invoices for accuracy.

  3. Match invoices to purchase orders and receipts.

  4. Ensure proper approval of invoices before payment.

  5. Payment Processing:

  6. Prepare and process payments for vendors, including checks, ACH transfers, and credit card payments.

  7. Ensure that payments are made on time and accurately recorded in the accounting system.

  8. Vendor Management:

  9. Maintain vendor records and contact information.

  10. Resolve issues related to payments or discrepancies with vendors.

  11. Reconciliation:

  12. Reconcile accounts payable transactions to ensure all payments are accounted for and properly posted.

  13. Assist in the preparation of month-end and year-end closing processes.

  14. Reporting:

  15. Generate reports on accounts payable activity, such as aging reports, payment schedules, and cash flow projections.

  16. Assist with audits by providing necessary documentation and explanations.

  17. Compliance and Internal Controls:

  18. Ensure compliance with company policies and accounting standards.

  19. Maintain accurate records in accordance with generally accepted accounting principles (GAAP).

  20. Assist with the implementation and maintenance of internal controls to prevent fraud or errors in the accounts payable process.

Key Skills:

  1. Attention to Detail: Must be thorough in reviewing invoices and financial records to avoid errors or discrepancies.

  2. Knowledge of Accounting Principles: Familiarity with accounting standards, such as GAAP, and basic financial concepts.

  3. Organizational Skills: Ability to manage multiple invoices, payments, and vendor relationships simultaneously.

  4. Technology Proficiency: Experience with accounting software (such as QuickBooks, SAP, SAGE or Oracle) and spreadsheet tools (Excel).

  5. Communication Skills: Ability to interact professionally with vendors, suppliers, and internal teams to resolve issues and clarify payment details.

  6. Problem-Solving Abilities: Ability to identify discrepancies or issues in accounts payable and find solutions.

Education & Experience:

  • Education: Bachelor’s in Accounting or Finance related field preferred 

  • Experience: Previous experience in accounts payable and 3-way match experience required